Student and parent CRM
Every student and parent, one click away.
Students, parents, courses, payments and communication are scattered across Excel and email. I build custom CRMs shaped around your institution's workflow.
Where spreadsheet-based client management hurts
In most education providers the bottleneck isn't the curriculum — it's that nobody sees a student's full status at a glance.
Student data lives in five places
Contract in a folder, course in Excel, payment in email, communication on WhatsApp. Piecing together one student's status takes minutes.
Parent communication is chaotic
In children's education, parents need separate updates — email, phone, message. No central history.
Payments and expiry don't warn ahead of time
Who paid, who owes, whose membership expires — nobody has an accurate list. Those who don't renew are lost.
New student onboarding is slow
Contract, data, course assignment — each a separate step. A week before everything is in order.
What an institution-built CRM actually does
I don't bend a generic CRM to fit education — I build the system around your institution's actual workflow.
Complete student and parent records
Personal data, courses, payments and communication on one timeline. For children, the parent is linked too.
Course and membership tracking
Which student is on which course, when it expires, what's next. The system warns you ahead of time.
Payment and invoicing tracking
Who paid what, when, how. In a dispute, you have every detail in seconds.
Communication history
Emails, notes and tasks on the student or parent record. If someone is out, a colleague instantly sees the context.
Structured new student onboarding
Step-by-step checklist: data, contract, course, first session. Nothing gets missed.
Role-based access
Instructor, office manager, reception — each sees different things. Data is sensitive, access is precisely controlled.
What does it cost?
An MVP of an institution-tailored student CRM is typically ready in a few weeks. It often costs less than 1-2 years of boxed practice software subscriptions.
Use the price configurator to describe what you need and get an instant ballpark estimate.