Process automation
Let software do the paperwork, not your office.
Filling in freight documents, issuing invoices, sending customer updates — these are well-defined, repetitive tasks that software does flawlessly. That's the automation I build.
Where does time leak in a haulage back office?
Twenty to thirty minutes of admin per trip adds up fast: documents, invoice, emails. At 15 trips a day that's a full-time job — and most of it can be automated.
You type the same data five times
Trip details go into the spreadsheet, then the CMR, then the driver log, then the invoice, then the customer email. Five chances to make a typo.
Invoicing runs days behind
Invoices for completed trips get issued whenever the office finds time. Every day of delay pushes the payment deadline too — your cash flow pays the price.
Customers keep calling for updates
'Has it been loaded?' 'When will it arrive?' — your dispatcher spends half the day reading statuses over the phone that an automatic email would handle.
Month-end brings a paper avalanche
Reconciling driver logs, fuel receipts and toll statements by hand. The accountant is waiting, and you're sorting paperwork on the weekend.
What I automate at a transport company
First we map out what eats the most time, then start with the highest-return processes. You don't have to do everything at once — step by step works fine.
Automatic freight document generation
CMR, delivery note and driver log generated from the recorded trip data in one click. Same data, zero retyping, zero typos.
Invoicing from completed trips
Once a trip is closed and the POD is in, the invoice is created automatically in your billing system with the contracted rates. It goes out the same day, not next week.
Automatic status emails to customers
Loaded, in transit, delivered — your customer gets automatic notifications at each milestone. The 'where's my cargo?' calls drop dramatically.
Receipts collected in one place
The driver photographs it, the system files it under the trip. At month end you export one tidy package for the accountant instead of digging through a box.
Deadline reminders
Expiring driver documents, vehicle inspections, insurance renewals — the system warns you ahead of time, instead of a fine reminding you.
What does automation cost?
Automation projects are typically smaller than a full system: a single process (say, document generation plus invoicing) is live within a few weeks. Payback is fast — saving one hour of admin a day adds up to several weeks of working time per year.
Use the price configurator to outline your needs in a few minutes and get an instant ballpark figure.